Event Information for Sponsors & Exhibiting Companies
Dear Sponsors and Exhibiting Companies,
Thank you for your great support and participation! To help us all have a successful event, please review the key points below:
1. Schedule
3:00–4:00 PM: Exhibition, networking, welcome drink
4:00–5:15 PM: Speeches and panel discussion
5:15–7:15 PM: Exhibition, networking, drink, and Finger food
7:15–9:00 PM: Live Music, Food & Drinks. Wrap-Up Reception
2. Set-up Time
InVanTech Team will be at the venue after 1:00 PM.
You are welcome to arrive anytime after that to set up your table.
The event will run from 3:00 PM to 9:00 PM for attendees.
7:00–9:00 PM: Live Music, Food & Drinks. Wrap-Up Reception
3. Exhibitor Check-In
Before 3:00 PM, please check in at the registration desk located at the foyer entrance.
You will receive:
- Your badge holder
- Two drink tickets
4. Presentations & Panel
- 3:45 PM – Presentation by the Representative of Ministry
- 4:00 PM – 5:15 PM – Panel Discussion
5. Table Information
Each company will have:
- One 6-foot table
- Two chairs (no booth walls)
- Power will be provided at your table
Please bring the following:
- Standing banners to place beside or behind your table
- Company tablecloth with logo
- Laptop or monitor to display your projects
- Brochures, flyers, samples, or small giveaways
We are expecting around 300 attendees.
6. Parking Information
Parking details are shown below.
- Parking is paid.
- Overnight parking is available only for hotel guests.
7. Wi-Fi Access
Wi-Fi Network Name: Pinnacle_Conference
No Password required
8. Social Media
We encourage you to share your photos and tag us on LinkedIn:
InVanTech Association
9. Event Day Contacts
For any questions or to connect, please email:
Info@invantech.ca
10. Entertainment
7:00–9:00 PM — Entertainment, Live Band & Networking
Live music and entertainment to celebrate the successful completion of the project and provide additional networking opportunities.
11. Wrap-up
9:00 PM — Event Wrap-Up
Closing remarks and conclusion of the event, with venue and equipment breakdown beginning toward the end of the program.
12. Hotel Discount Information
If your group requires hotel rooms, please share the booking instructions below with your team or attendees:
• Head to the Pinnacle Hotel Harbourfront website: www.pinnacleharbourfronthotel.com
• Under "Book a Room", use Promo Code: CATRM
Please note: This rate is 20%–25% off our Standard – Fully Flexible pricing on our website. The rate is based on availability; we recommend booking sooner than later as the cancellation is very flexible (1 day before arrival).
Parking
